A pro forma invoice serves as a preliminary bill of sale, offering early financial clarity for both buyers and sellers. This guide will delve into its benefits and how InvoiceRunner simplifies the process of managing such invoices.
Handling various invoice formats and ensuring accuracy in accounts payable can become a daunting task for small businesses and accounting firms alike. With a typical invoice relying on precise data entry, the risk for errors increases significantly, especially when these invoices are processed manually. For many finance teams, the struggle revolves around keeping track of different invoice types, such as pro forma invoices, which often serve as preliminary bills of sale before the actual transaction takes place. The time spent on data entry could be spent on strategic planning or customer engagement.
InvoiceRunner steps in to help professionals streamline their invoice processing systems. By utilizing cutting-edge AI technology, InvoiceRunner automatically extracts critical data from various invoice formats—eliminating the need for tedious manual entry or the creation of complex templates. This automation not only alleviates the pressures of data entry but also ensures that you remain compliant with relevant financial practices, so you can focus on what really matters: growing your business.
When users adopt InvoiceRunner, they experience a transformation in their workflow. Imagine moving from hours of tedious invoice processing to having invoices automatically monitored, data extracted, and synced with your accounting software in just seconds. With such efficiency, businesses are empowered to allocate resources more effectively and significantly reduce errors in the invoicing process.
Common challenges faced every day
Purpose-built invoice automation
Tangible benefits that impact your bottom line
Businesses report saving 10+ hours weekly on invoice processing, allowing employees to engage in more strategic tasks.
Our AI algorithms boast an impressive extraction accuracy of 99.2%, eliminating costly data entry mistakes.
Built-in duplicate detection ensures you never pay the same invoice twice, protecting your cash flow.
InvoiceRunner syncs invoices directly to your accounting software, reducing the time spent on manual reconciliation.
Get started in just five minutes—no tech expertise required.
Easily manage growing invoice volumes without the need for additional personnel.
Everything you need to automate invoice processing
Monitor Gmail or Outlook 24/7 for invoice emails.
Never miss an invoice
Extract vendor, dates, amounts from any format.
No templates required
Verify calculations before syncing.
Catch errors automatically
Sync to Xero, QuickBooks, etc.
One-click sync
Check for duplicate invoices.
Prevent costly errors
Match to existing vendors.
Keep vendor data clean
Real scenarios from users like you
Freelancers receive multiple different invoices each month, making it easy to lose track. InvoiceRunner automates invoice data extraction, allowing freelancers to spend more time providing quality work.
Example: A graphic designer uses InvoiceRunner to process billable invoices from multiple clients in various formats.
Small businesses struggle to maintain organized financial records. InvoiceRunner continuously monitors emails to ensure no invoice is overlooked, genuinely enhancing financial oversight.
Example: A small landscaping company automates incoming invoices from multiple suppliers.
Accounting firms handle large volumes of invoices daily. Automating this process ensures accurate recording and less time wasted on manual entry.
Example: An accounting firm saves over 30 hours a week by adopting InvoiceRunner for client autopay invoices.
New startups need to be agile. InvoiceRunner makes sure they stay on top of their operational costs with real-time invoice management.
Example: A tech startup automates their vendor invoices related to product development, keeping their budget on track.
InvoiceRunner is designed to work with your existing tools
Link your Gmail or Outlook account securely.
Connect to your accounting software with one click.
InvoiceRunner extracts data automatically.
Draft bills appear for your review.
Seamless integration with popular platforms
“InvoiceRunner has changed the way we handle invoices and we can't imagine going back to manual entry. The time we save is invaluable!”
“As an accounting firm, accurate data entry is crucial. Our team loves how InvoiceRunner keeps everything organized and error-free.”
Most users are up and running in under 5 minutes.
PDF, images (JPG, PNG), and scanned documents.
We use bank-grade encryption and never sell your data.
All invoices are created as drafts for your review.
Xero, QuickBooks, Zoho Books, FreshBooks, and Sage.
Yes! 10 free extractions, no credit card required.
Join businesses saving hours every week with InvoiceRunner.
Start Free TrialInvoiceRunner automates the tedious parts of accounts payable.